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Bowel Cancer Screening & Endoscopy Training Centre Lead Administrator

Band 4

Main area
Bowel Cancer Screening
Grade
Band 4
Contract
Permanent
Hours
Part time - 30 hours per week
Job ref
318-21-R7807
Site
Cheltenham General Hospital
Town
Cheltenham
Salary
£22,549 - £24,882 PA/PR
Salary period
Yearly
Closing
07/12/2021 23:59

Join us at an exciting time for Gloucestershire Hospitals NHS Foundation Trust! We have recently been awarded an improved CQC rating of Good and are proud of what we’ve achieved. We have an ambitious plan for our journey to Outstanding and are looking for aspirational, committed individuals to join us, making a real difference to both staff and patients.

As a former winner of England for excellence award: Tourism destination of the year, the beautiful city of Gloucester and the scenic regency spa town of Cheltenham are fantastic places to work and live.

As a hospital Trust we are currently involved in over 100 clinical trials and studies, whilst also providing acute elective and specialist services to a population of over 620,000.

By joining Gloucestershire Hospitals NHS Foundation Trust new colleagues can look forward to a warm welcome and a future full of opportunities and support.

 

Job overview

An exciting opportunity has arisen for a joint role with the National Bowel Cancer Screening Programme and Regional Endoscopy Training Centre. We are looking for an individual with excellent administrative and organisational skills to join our existing team as it expands.

This job is two-fold:

The post holder will be working within the national Bowel Cancer Screening Programme (BCSP) which aims to deliver colonoscopy  screening for patients between 60-74 years old with a positive FIT test.  Nationally the age group invited is widening over the next 4 years.

Additionally, the post holder will lead on and manage all aspects of the planning, administration, and efficient running of the Gloucestershire Regional Endoscopy Training Centre(GETC). 

Hours: 30 per week

Main duties of the job

You will need to:

Be educated to a minimum of GCSE Grade C or above in numeracy and literacy, NVQ 3 in Business and Admin or equivalent as well as have advanced IT skills including use of Microsoft Outlook, Excel and Word.

Be able to demonstrate knowledge and experience of either hospital based administrative computer systems (e.g. Trak/Insight/Sunrise/PACs) as well as significant administration experience within the NHS.

Have excellent written and verbal communication skills to liaise through a wide spectrum of professional groups, dealing with cultural or language difficulties. 

Be able to organise, prioritise and manage own workload  autonomously.

Have knowledge and experience to deal with non-routine issues such as problem solving of an area of work or developing alternative or additional procedures.

Working for our organisation

You will be based with a busy, happy, positive team who work well together providing a national screening service to the Gloucestershire population. This includes Specialist Screening Practitioners and Screening Consultants.  You will also regularly deal with the Endoscopy Training Centre director (consultant) as well as external faculty and delegates

 

If you enjoy a varied job role and dealing with a wide range of people, we seek a highly motivated and enthusiastic individual who will be integral to working with a busy team.

 

Good IT skills, a systematic approach and attention to detail are essential skills as well as the ability to manage an ever changing and quickly evolving environment.

Detailed job description and main responsibilities

To understand and implement the Bowel Cancer Screening Right Results Pathway, monitoring BCS standards and making sure the Programme Manager is aware when these are not being met. This includes any issues relating to data or organisational arrangements, patient pathways and waiting time targets.

 

To lead, manage and plan all aspects of endoscopy training courses , including planning the annual Endoscopy Training Centre course schedule, providing advice on registering and validation as well as preparation of honorary contracts, organising course catering, setting up endoscopy training equipment. To be responsible for raising invoices, tracking and ensuring payment from course delegates.

 

To be responsible for the supervision of BCS Admin including carrying out appraisals and monitoring sickness and annual leave.

 

To be able to communicate complex and sensitive issues to staff requiring tact and sensitivity. To work independently to defined policies and procedures, managing own workload.

 

Work without supervision but escalate to manager as appropriate for support as well as  support the SSPs, managers and other administrators in the operational activities of the BCSP.

 

To be responsible for ordering and managing orders of all office supplies.

 

Administration of Bowel Cancer Screening web based programme as well as administration of JETS (National Endoscopy Training System) including problem solving.

Fully utilise BCS capacity to deliver activity in an efficient and effective manner.

 

Contribute to policy development and service improvement as required and appropriate to work level.  Develop policies and protocols for own work area.

 

Demonstrate administrative duties to new starters and less experienced staff.  Provide day to day supervision and coordination of staff, including training BCS staff on departmental procedures and policies.

 

To provide cover as appropriate as well as train and motivate staff to achieve objectives.

 

Ensure and have an understanding of confidentiality and security of data in accordance with organisational requirements and the national screening programme.

 

To troubleshoot any unexpected problems involving the above.

 

This job description is not exhaustive and may be subject to change in consultation with the post holder

Person specification

Essential

Essential criteria
  • Appropriate experience in NHS environment in Admin or Secretarial role
  • Excellent IT skills including Microsoft Outlook and Excel
  • NVQ3 Business Administration or equivalent Minimum 5 GCSEs at grade A to C, including English Language and Mathematics or equivalent experience
  • Good interpersonal skills, with the ability to build strong working relationships
  • Good communication skills, both written and verbal; with the ability to adapt style as appropriate
  • Excellent organisational skills and ability to work under pressure and meet deadlines as well as high level of accuracy and attention to detail
  • Able to work independently or as part of a team
  • Demonstrate willingness to undertake any internal/external training as needed
  • Able to work flexibly when training courses are running
  • Awareness of own limitations and seek help or support as appropriate
Desirable criteria
  • Experience in liaising and communicating with internal and external colleagues and suppliers at all levels
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Documents to download

Apply online now

Further details / informal visits contact

Name
Carol Quance
Job title
Please see below
Email address
carol.quance@nhs.net
Telephone number
0300 422 4305
Additional information

Contact job title:

Programme Manager Bowel Cancer Screening/Endoscopy Trainer