Skip to main content

Employer heading

Please wait, loading

PGME Course Co-ordinator - Band 3

Band 3

Main area
Post-Graduate Medical Education
Grade
Band 3
Contract
Permanent
Hours
Part time - 29 hours per week
Job ref
318-21-R7997
Site
Gloucestershire Hospitals NHS Trust
Town
Gloucester / Cheltenham
Salary
£20,330 - £21,777 pa pr
Salary period
Yearly
Closing
Today at 23:59
Interview date
07/12/2021

Join us at an exciting time for Gloucestershire Hospitals NHS Foundation Trust! We have recently been awarded an improved CQC rating of Good and are proud of what we’ve achieved. We have an ambitious plan for our journey to Outstanding and are looking for aspirational, committed individuals to join us, making a real difference to both staff and patients.

As a former winner of England for excellence award: Tourism destination of the year, the beautiful city of Gloucester and the scenic regency spa town of Cheltenham are fantastic places to work and live.

As a hospital Trust we are currently involved in over 100 clinical trials and studies, whilst also providing acute elective and specialist services to a population of over 620,000.

By joining Gloucestershire Hospitals NHS Foundation Trust new colleagues can look forward to a warm welcome and a future full of opportunities and support.

 

Job overview

To provide a professional and effective senior administrative service organising both National and Local, Royal College and Trust Training Courses, for Gloucestershire Hospitals NHS Foundation Trust Staff, along with NHS Staff country-wide.

To provide clerical and administrative support to the Post-Graduate Medical Education Team, to ensure the smooth running of the department, whilst taking the Procurement Lead for Post-Medical Education with the Trust P2P requisitioning system.

Main duties of the job

To gain an in-depth knowledge of National and Local course content/materials to ensure these are delivered to the standards required by relevant authorities.

Undertaking administrative and clerical duties necessary for the smooth running of the department.

To communicate effectively, in an administrative capacity, with a wide range of professionals at all levels, within and outside of the Trust.

To have a knowledge and understanding of all roles within the Medical Education Team to ensure cover during holiday/sickness.

To comply with Trust and Departmental policies and procedures and work towards the Trust Objectives. 

Responsible for ordering catering/refreshments for fee-paying courses/examinations.

Organise, reporting to the Consultant Lead, Local and Nationally accredited Medical Courses - producing registers, certificates, and organising and managing the end of course examinations, and any re-tests that may be required.

Book and list on P2P for payment, hotel accommodation for delegates as requested – invoices then to be checked and processed for payment.

Working for our organisation

Our current team are all proud to be part of the Postgraduate Medical Education Department, here at Gloucestershire Hospitals NHS Trust, and joining us as deliver a hugely comprehensive COViD Recovery Training Programme will be both exciting and rewarding.

We need our PGME Course Co-Ordinator to be highly motivated, kind, considerate, and immensely organised, whilst joining us in our wholehearted commitment to our Trust Medical Staff and Post-Graduate Medical Education and Training.

Detailed job description and main responsibilities

Organise, reporting to the Consultant Lead, Local and Nationally accredited Medical Courses - producing registers, certificates, and organising and managing the end of course examinations, and any re-tests that may be required

The Course Coordinator will have prime responsibility for all pre-course planning and post-course summation.  This includes identification of course directors, faculty selection, budget preparations, advertising, organising overnight and course accommodation, course preparation, course material, faculty meeting, marking MCQ papers, obtaining actors and moulage support, course conduct and course reporting.

Attend each course to ensure smooth running of each event, whilst gaining an in-depth knowledge of National and Local course content/materials to ensure these are delivered to the standards required by relevant National Authorities.

Person specification

Knowledge, Skills, Experience

Essential criteria
  • • NVQ 3 Office Administration or equivalent experience
  • • English Language and Mathematics GCSE or equivalent grade C or above
  • • Experience in using a variety of software packages, including Microsoft Word, Outlook, Excel, PowerPoint and Access to produce correspondence and documents and maintain presentations, records, spreadsheets and databases.
  • • Excellent keyboard skills
  • • Excellent organisation skills, a methodical approach and strict attention to detail
  • • Ability to prioritise workload, and to work with minimum supervision
Armed Forces CovenantApprenticeships logoNo smoking policyPositive about disabled peopleImproving working livesAge positiveDisability confident leaderCare quality commission - GoodWorkplace Wellbeing Charter Logocorporate covenantStep into healthArmed Forces Covenant Gold Award

Documents to download

Apply online now

Further details / informal visits contact

Name
Samantha Taylor
Job title
Medical Education Manager
Email address
samantha.taylor20@nhs.net
Telephone number
0300 422 4291