Skip to main content

Employer heading

Please wait, loading

Grounds Manager

C

Main area
Sustainability
Grade
C
Contract
Permanent
Hours
Full time - 37.5 hours per week
Job ref
318-22-GMS9537
Site
Trustwide
Town
Gloucester / Cheltenham
Salary
£25,904 - £32,022 pa pr
Salary period
Yearly
Closing
17/08/2022 23:59

GMS provides the estates, facilities, sterile services and materials management services for the Trust. We provide services such as clinical equipment management, provision of facilities services such as catering, domestics, portering and linen, manage the construction and development of new and existing healthcare buildings and manage the building, engineering and grounds services.

GMS aims to provide a best value customer service which ensures a safe, compliant and sustainable environment, and that supports our customers to be efficient and effective in patient care.

Job overview

We are looking for a Grounds Manager who will manage the grounds and gardens across Gloucestershire Hospitals NHS Foundation Trust sites and on other healthcare related properties contracted to GMS. 

Managing a small team of grounds staff and volunteers, you will use your knowledge, experience, ideas and enthusiasm to develop and enhance our green spaces and improve the biodiversity on our sites. 

You will ensure the grounds are maintained so that they are safe place for all users.  This includes managing grounds contractors and tree specialists, arranging for specialist surveys etc.

Main duties of the job

You will be responsible for the management and coordination of the grounds team, allocating and monitoring their work, ensuring their training is up to date and that health and safety is maintained. You will manage the work of volunteers and grounds contractors. You will support the delivery of departmental performance targets and conduct risk assessments relating to grounds.  

You will work with GMS colleagues in the planning, design and maintenance of landscaping, including paths, roads, external lighting and the impact these have on the soft landscape. 

You will develop the service to provide grounds maintenance to external (healthcare related) clients.

You will develop and improve the grounds in terms of biodiversity and green space.

A full current driving licence is required as you will need to visit the other properties serviced by GMS within the area.

Working for our organisation

On 1st April 2018, Gloucestershire Managed Services (GMS) was launched as the wholly owned subsidiary for Gloucestershire Hospitals NHS Foundation Trust (the Trust), delivering a managed estates and facilities service covering 17 services including catering, portering, domestics, estates maintenance and capital development. 

Our vision is 'Together, exceptional every day', our mission 'excellence in service delivery' and our values are Listening, Excellence, Integrity and Inclusive. 

In addition to the Trust sites, GMS also service a few healthcare related sites in Gloucester and you will develop the grounds service side of this activity. 

GHNHSFT is a member of the NHS Forest.  

Green Space and Biodiversity is an area of focus within our Green Plan. We have a network of Green Champions,  an active Green Council and need you to establish and lead the Green Space and Biodiversity sub-group of the Green Council.  

GMS staff have access to a wide range of benefits including NHS staff discounts, creche facilities, salary sacrifice schemes for bicycles, cars, electronics etc. and discounted travel.

Detailed job description and main responsibilities

Grounds Manager, 37.5 hours per week, based at Gloucestershire Royal Hospital, Gloucester but with regular travel to all locations GMS have contracts. 

Reporting to the Environmental Services Manager (yet to be appointed) so for the immediate future reporting directly to the Head of Sustainability and Environment.  

There are currently five staff members in the Grounds team and a few regular volunteers. 

MAIN DUTIES, RESPONSIBILTIES AND RESULTS AREAS 

• Devising a work programme for grounds team
• To work with Estates and Capital Planning officers concerning external spaces
• Managing the direct labour (grounds) team
• Carrying out risk assessments relating to grounds (including hard landscaping) and equipment
• Staff training – certificated competency training 
• Ensure compliance with all relevant legislation such as the Food and Environmental Protection Act 1985, Health and Safety at Work Act and legislation relating to trees 
• Managing volunteer teams
• Tree management including surveys and management of contractors

LEADERSHIP AND STRATEGY

• Provide specialist and technical advice to GMS, contractors/ consultants and their agents. Work with clients and GMS colleagues to ensure all changes to the sites take into account the external environment and maximise the potential of the sites to provide green space and biodiversity.

• Post holder will be a member of the GHNHSFT Green Council and lead the Green Space and Biodiversity sub-group. 

• Identify opportunities to develop and improve the grounds for our clients and all stakeholders. Manage the installation of small-scale projects and assist in the installation of larger ones. 

• Identify opportunities for applying continuous improvement in service delivery.  Support GMS teams to plan and undertake process changes and redesign of services as appropriate. 

• Develop and manage the existing grounds volunteer team.  This will include supporting the programme to attract participation from schools, community groups etc. 

• Develop and manage the existing team building/away day opportunities.  This is where external organisations send their staff to work on a specific green space/ biodiversity improvement project. Manage these teams on site, ensuring Health and Safety is adhered to and that the goals agreed for the external team have been achieved.

• Develop the grounds service to offer grounds and gardens maintenance to external (healthcare related) clients. Manage staff, volunteers and grounds related contractors at these sites.

POLICY AND SERVICE RESPONSIBILITIES

• Actively support the GMS senior team in the development and preparation of grounds and environmental strategies e.g. biodiversity strategy. 

• Implement policies and procedures in area of work and propose changes to practices and procedures within the grounds maintenance service.  

• Develop and maintain the department’s operational procedures /policies /risk assessment and safe systems of work at all times to ensure the Trust/GMS is exposed to minimum risk in relation to its estate.

ORGANISATIONAL MANAGEMENT RESPONSIBLITIES

• Support the delivery of departmental performance targets and a range of KPI’s, providing first line investigation and resolution of KPI performance issues.

• Responsible for the day-to-day supervision and coordination of the grounds and gardens team to allocate, monitor and evaluate work, regularly provides practical training and support to ensure work is completed to the correct standard.  When required provide practical training for staff in other disciplines after changes are made or an update is required.
 
• Responsible for ensuring all grounds team staff attend training mandatory training sessions in accordance with legislation and the GMS policies.

• Manage all grounds contractors, tree specialists etc. working on site, including daily checks and evaluation of the work.  

• Promote a safe culture by contributing to Health and Safety and Risk Management within GMS and the Trust, reviewing and amending risk assessments, action plans and method statements.

• Responsible for ensuring all grounds teams, contractors and volunteers adhere to Health & Safety regulations including COSHH, Moving & Handling, Infection Control to ensure a safe environment for patients and staff in accordance with legislation, industry best practice and GMS policies and procedures. 

FINANCIAL AND RESOURCE MANAGEMENT 

• Authorises payments to contractors, suppliers, signs off direct labour costs; maintains and repairs to properties and equipment/ responsible for maintenance of facilities, equipment. 

• Manage all tools, materials and resources as needed by the grounds team and volunteers.

• Write specifications for grounds-based surveys, consultancy works etc. for example scanning works before excavation works.

  PLANNING AND ORGANISATION

• Ensure that all grounds maintenance plans and work schedule specifications are up to date and that these make best use of available resources and meet the needs of the client.

• Organise and conduct occasional biodiversity surveys and report findings to the Green Council and Green Space and Biodiversity sub group. 

• Initiate, organise and deliver green space engagement activities, including leading guided nature walks and the development of information boards highlighting green spaces 

• Work with GMS and clients in the planning, design and maintenance of landscaping, including external lighting, paths, car parks and roads, and the impact these have on the soft landscape.

• Maintain site record drawings for grounds interventions, update Tree Minder system etc.

COMMUNICATION AND WORKING RELATIONSHIPS  

• Be aware of, and support, the participation in local and national strategies associated with health such as NHS Forest or Thrive.

• Maintain effective communication with all staff using a variety of tools such as face to face meeting, briefings, written communication, notice boards and on-line platforms.

EFFORT, SKILLS AND WORKING CONDITIONS

• Physical Skills - driving, use of garden tools. Good IT and digital skills including Microsoft Office, AutoCAD or equivalent systems

• Physical Effort - requirement to frequently exert intense physical effort over short or long periods dependent upon task.  Also moderate effort e.g. tree planting or use of lifting equipment.

• Mental Effort - concentration when operating machinery or reviewing KPI data etc.

• Emotional Effort - occasional exposure to distressing or emotional circumstances.

• Working Conditions - site visits and working outdoors in all weather and temperatures. Occasional exposure to highly unpleasant working conditions e.g. removal of drug use equipment from the grounds or pest control hazards such as dead birds.

Person specification

Qualifications

Essential criteria
  • Degree in landscape or environmental management, landscape design or similar professional qualification
  • Project management experience
  • IOSHH or equivalent health and safety qualification
  • To hold a full current driving licence
Desirable criteria
  • ILM Level 3 or equivalent in leadership and management (or working towards it)

Experience

Essential criteria
  • 3 years' practical experience in gardening, landscape or countryside management
  • comprehensive knowledge of managing amenity grounds and gardens
  • experience in managing the work of others including day to day staff management
Desirable criteria
  • experience in working with volunteers

Knowledge

Essential criteria
  • Able to use professional skills to resolve design or maintenance problems
  • Work to deadlines and cope with different demands on time
  • Excellent communication skills (written and verbal)
Desirable criteria
  • Able to write method statement and conduct risk assessments ensuring health and safety legislation is followed

Employer certification / accreditation badges

Documents to download

Apply online now

Further details / informal visits contact

Name
Jen Cleary
Job title
Head of Sustainability
Email address
jen.cleary@nhs.net
Telephone number
07917 597360